Call for Proposal Abstracts
Abstract Due Date: October 27, 2017 – 11:59 p.m. EDT
AP18 Conference Theme: Evidence to Action
AP18 Conference Focus: Building an Evidence-Based Social Movement
The AP18 Planning Committee is pleased to announce its call for proposals for concurrent sessions and poster presentations for Alcohol Policy 18. The conference will be held April 11-13, 2018 in Arlington, VA (alcoholpolicyconference.org). Proposals should focus on:
- Research findings and implementation strategies on alcohol control measures addressing alcohol-related harms in the general population.
- Research and action on the linkages between alcohol use and chronic diseases (e.g. cancer, diabetes) violence, sexual and domestic assault and other critical public health and safety harms, both harms to self and harms to others.
- Research-to-practice issues translating research findings into usable information (implementation research) and local planning information systems consistent with federal prevention guidelines for development of community-level prevention initiatives,
- Policy innovations addressing the regulation of commercial and social host liability; retail licensing, land-use, and nuisance regulations; alcohol pricing and taxation; and alcohol advertising and promotion.
- Community-based efforts (e.g., effective coalitions, community organizing campaigns, enforcement partnerships) to address alcohol-related harms, including binge and excessive alcohol consumption, and their impact on community wellbeing.
- Relationships between local jurisdictions, state agencies, and the federal government to support community-level public policies and prevention initiatives to reduce alcohol-related risk in communities including issues around pre-emption of local control of alcohol policies and environments.
- International collaborations to mitigate alcohol-related risk in the context of multinational alcoholic beverage marketing, promotion and availability.
- The future of alcohol policy in the light of health care reform, trade agreements, alcohol industry strategies, changes in funding for public health surveillance and intervention research and other developments in the U.S. and global political and public health environments.
- Excessive alcohol consumption and the role of policy for prevention in higher education, the military, communities of the global majority, vulnerable populations, women of childbearing age, and priority populations including African American, Latino, Asian, Native American, Alaskan Natives and LGBTQ among others.
Proposal abstracts should be submitted through the online system. All proposals will be reviewed and evaluated for acceptance based on sound and rigorous research or exemplifying excellence in public health practice. Priority will be given to submissions highlighting the progression from evidence to action in alcohol policy efforts. Further, abstracts will be evaluated based on: (1) how well it fits with the conference theme and focus, (2) quality of the presented evidence, (3) expertise and experience of the proposed presenters, and (4) likely audience interest.
The website for submission of proposals/abstracts will remain open until October 20, 2017 at midnight Eastern time.
Oral presentations in concurrent sessions (90 minutes):
There are three types of presentation formats for oral presentations during concurrent sessions from which to select when submitting an abstract:
- Oral presentation – a 15-minute spoken presentation, followed by 5 minutes of question and answer time. The spoken presentation should be accompanied by a Power Point presentation which highlights the research and/or findings of the accepted abstract. Proposals for oral presentations should include (1) goals/rationale for workshop, (2) methods/approach, (3) results/findings, and (4) conclusions. Conference organizers will attempt to group oral presentations into similar or related topics within a shared 90-minute slot.
- Panel presentation – a 90-minute presentation convened and proposed by a primary organizer with an intent to moderate a panel of speakers engaged in discussion around a connected set of presentations. Proposals for panel presentations should include (1) goals/rationale for workshop, (2) methods/approach, (3) results/findings, and (4) conclusions. The panel will be expected to allow time for questions at the end of the panel presentation.
- Interactive workshop presentation – a 90-minute workshop session that provides participants with the opportunity to develop new skills while engaging in deliberative discussion. An interactive workshop may be convened and proposed by an individual or a collaborative team. This may take the form of a combination of practical and/or instructional presentations combined with activities, interactive group or individual work. Proposals for interactive workshop presentations should include (1) goals/rationale for workshop, (2) outline/components of session, and (3) expected learning objectives.
Poster presentation: Poster presentations should illustrate prevention principles in research and practice. As a visual and interactive format, posters often focus on specific programs or recent findings. Presenters will illustrate their findings by displaying charts, photographs, diagrams, and limited text on poster boards while engaging in discussion with attendees who visit and observe the poster boards. Audiovisual (A/V) or special equipment will not be available for poster presentations.
Who Should Submit a Proposal?
The following are encouraged to consider submitting a proposal abstract: researchers and scientists, advocates, educators, evaluators, public health and safety professionals, law enforcement, alcohol regulators, pre- and post-doctoral students, faith community leaders, prevention specialists, community coalition organizers and members, and civic and government leaders and others who are using sound science and working to prevent the harmful consequences of excessive alcohol use. Presentation at AP18 is open to those who do not have conflicts of interest, including but not limited to funding from the alcoholic beverage industry.
How to Propose a Concurrent, Poster or Panel Session
Complete the online presentation proposal application, which includes a conflict of interest statement. The application is available here.
Notification of Proposal Acceptance
You will receive an e-mail acknowledgement of receipt of your proposal submission within 48 hours. If you do not receive an acknowledgement, please contact us at firstname.lastname@example.org. You will be notified of your proposal’s status no later than November 30, 2017. Final acceptance of a session is contingent upon submission of applicant’s conflict of interest statement and registration for the conference.
Proposal Submission Directions
Potential presenters are encouraged to develop their abstract before cutting and pasting entries into the online proposal form. Abstract summary descriptions should be no longer than 250 words. It is important to remember that, if accepted, your proposal text becomes the basis for the conference program book.
Presentation Technical Guidance
- Use regular case, capitalizing only lead words and proper nouns
- Avoid acronyms unless initially spelled out
- Exclude punctuation within degrees (e.g., MPA rather than M.P.A., PhD rather than Ph.D.)
- Use spellcheck and do a word count in order to check the text of the abstract before submitting
Elements of a Complete Proposal
- Presenter contact information – name, occupational affiliation, e-mail and mailing addresses
- Presentation title – please do not begin session title with ‘the’ or end title with a period.
- Summary description of the presentation – this text should be ready for printing in the final program and/or the conference website and be no longer than 250 words. Conference organizers may edit this section if needed.
- Citation – please identify any recent conference presentations you gave that are similar to this proposal.
- Biographical sketch – each presenter must provide a biographical sketch of no more than 75 words. Please note that a co-presenter is someone who will register for the conference and be present to share in on-site delivery of the presentation and not serve merely as a co-author. Bios for co-authors are not accepted during the submission process.
Availability of Presentations
Following the conference, copies of presentations may be available on the AP18 website at the discretion of the presenter. Available presentation materials will be posted by April 30, 2018.
Each presenter must register for the conference and is responsible for paying registration fees and travel costs. Limited and partial scholarships are fully contingent upon available funding. Please click here for any updated information.
Audiovisual Equipment and Handouts
All session rooms come with the standard A/V room setup listed below. Please plan to provide an appropriate number of handouts to participants.
Standard A/V Room Set-Up
- One cart
- One projection screen
- One LCD projector
- One laptop (PC)
If your session requires additional A/V equipment beyond the standard set-up, you are required to note the information on your proposal submission. If your proposal is accepted, please communicate the information at least ten days in advance with conference organizers to ensure equipment availability at the conference.
Although proposal applicants are asked to indicate preferred presentation format (oral, panel, workshop or poster presentation), conference organizers reserve the right to determine final session assignment and format. Organizers may consolidate proposals to include as many relevant and science-based offerings with a focus on evidence to action as possible. Each proposal will be read, ranked and discussed with the aim of being inclusive, expanding opportunities for superior presentations, achieving balance in the substance of presented material, and striving to make AP18 as effective as possible in advancing alcohol problems prevention science and practice.